Where to download the form of the order for leave in the form of T-6 (relevant for 2018)
A leave order is an administrative document on the granting of leave to employees of an organization. Leave can be: annual paid, additional paid, leave without pay, leave associated with pregnancy, childbirth and raising a child.
In any organization there is, in accordance with which employees go to rest. Taking a leave requires the following steps:
1) Employee leave request
2) Issuing a leave order based on an employee's application
3) Calculation of vacation and other payments
The leave order is drawn up in the T-6 form (for one employee) and in the T-6a form (for a group of employees). You can also develop your own order form.
Filling instructions
The topmost line indicates the name of the organization or individual entrepreneur (for example, LLC "Carrot" or IP Sergeev P.P.). Next, enter the individual document number and the date of its compilation.
Section A It is filled in if the employee goes on an annual paid vacation (the duration of the vacation, its start and end dates).
Section B It is filled in for other types of vacation (duration, start and end dates).
Section B. The total duration of the vacation is indicated, taking into account the data in sections A and B.
The order is signed by the head of the organization and given to the employee for familiarization.
- Leave order (form T6 and T6a) - an administrative document on the granting of leave to employees or management of the organization. In the article, we will figure out how to issue a vacation order, what forms to use and how to fill them out correctly. At the end of the article, you can download a completed sample order form T-6 and forms T-6 and T-6a.
The Labor Code of the Russian Federation allows employees to go on vacation, this can be annual paid leave, as well as leave related to pregnancy, childbirth and raising a child, and leave can be additional paid and without maintenance. Whatever the vacation, it must be documented.
First of all, it is compiled annually, guided by which, and we send employees to rest.
The first step in applying for a vacation will be the employee writing an application for a vacation, how to do it correctly, we read.
The second step is the creation of a vacation order based on the employee's application.
The third step is the calculation of vacation pay, benefits (for example,) and other vacation-related payments.
Let's take a closer look at the second step.
A vacation order is issued using the standard form T-6 (when issuing a leave for one employee) and T-6a (when issuing a leave for a group of employees). You can also develop an order form yourself, but it is much easier to use a ready-made form. How to fill out a vacation order in the T-6 form?
The author's course by Olga Likina (Accountant M.Video Management) is great for organizing personnel records in a company for beginners and accountants ⇓
A sample of filling out an order for vacation (form T-6 and T6a)
The order has a standard form, which includes the name of the organization, the number and date of the order. In this case, the date is the day the employee goes on vacation.
- We indicate to whom we provide leave: full name, personnel number, division, position.
- We also enter the period of work for which the vacation is granted.
- Next, you need to decide what vacation the employee goes on. If the employee goes to the next paid one, then fill out section A, indicate the duration of the vacation and the dates of its start and end.
- Other types of vacations are issued in section B - the name of the vacation and its duration are indicated.
- The head signs and approves the order and the document is given to the employee for review.
Based on this order, information is entered into
Will an employer be penalized if they use their form of employee leave order? After all, there is a unified form of the order for leave. How not to make a mistake in choosing the order form?
From the article you will learn:
Is it mandatory to use Form T-6
Download related documents:
Now, when drawing up vacation orders, one should be guided by the Federal Law of December 6, 2011 No. 402-FZ “On Accounting”, which establishes a set of mandatory details for such orders. Thus, if a company decides not to use a unified form, then in its independently developed order form should be:
date of creation of the document, its name;
the name of the legal entity;
description of personnel action and its measurement in kind and (or) monetary equivalent;
titles of positions of responsible persons and their signatures (decoding of surnames and initials).
Although the legislation provides the employer with the right to develop and use their own forms, it is still more convenient to use the unified one. All the required details and information are provided there, it is more familiar to the views of experienced personnel officers and municipal employees.
Unified order form holidays approved by the State Statistics Committee of Russia - document dated 05.01.2004. It is much easier to find a sample “form t 6”, download the form for free and use it in your work by filling out the required fields. This is especially true for organizations where there is no certain specifics, and the registration of employees on vacation is carried out according to the standard scheme, without the peculiarities of the business process of a particular company.
Features of filling out the form t 6 (form)
Form t 6 (form) allows you to draw up granting two holidays one document only if they follow one after the other (without a break). After all, the legislation allows the provision of several holidays to employees - leave to care for a child, leave without pay, educational, regular paid. And the order form t 6 does not allow you to enter information about several holidays if they are not in a row (and there is a gap of at least one day between them). This point should be taken into account using a unified form.
Another common mistake when filling out is entering information in the wrong column (by type of vacation). So, if the employee consistently takes two types of holidays, and none of them is annual paid (for example, an employee first goes on study leave, and then takes maternity leave), then you cannot enter data in point "A". To blank form T6 was filled out correctly, it is necessary to divide paragraph “B” into two sub-paragraphs, and then enter one type of vacation in each sub-paragraph, summing up their total duration in paragraph “C”.
You can download the vacation order form for free and see what form T 6 looks like, you can download the form .
A kind of order - form T-6a
The T-6a form is even easier to fill out than the T-6 form: it is enough to enter data from the personal cards of employees going on vacation at the same time (or with a maximum interval of 2-3 days), indicate the types of vacation, and also indicate the total number of calendar days and general holiday period. Like the T-6 form, such an order is drawn up in two copies - for the personnel department and for transfer to the accounting department.
What the T6 form looks like, download the form for free, and you can also read everything about the T-6a form in the material .
The procedure for issuing orders - form T6and t6a
The types of orders under consideration are issued and come into force by analogy with other types of orders: a project is prepared, then it is agreed and signed by the head, the employee gets to know him against signature. From that moment the order form t 6 acquires legal force and becomes mandatory.
The vacation order is issued and the employee gets acquainted with it against signature until the start holidays. Based on the order, the personnel specialist makes an entry in the employee's personal card, and the accounting department calculates the payment due to the employee for vacation.
Download in.doc
Download in.doc
The unified form for personnel records No. T-6 is a standard form that contains the appropriate fields to fill out.
Order for leave at your own expense, sample T-6
What needs to be specified in the order
When you issue an order for unpaid leave (sample 2019), which we have given above, pay attention to the following columns:
- name and eight-digit code of the organization according to OKPO;
- the number of the order and the date of registration (namely, the registration, although the filling is written, because you can fill it out today, but they can approve it tomorrow);
- Full name of the employee;
- the period of his work, for which days of rest are provided;
- type of holiday and number of calendar days;
- column for painting in familiarization with the order.
The main blocks to be filled in and requiring special attention are marked with the letters A (annual main paid), B (other types of recreation) and C (total number of calendar days).
Block A. Annual basic paid vacation
Here we fix the periods of rest provided annually to all employees of the organization, without exception.
Sample application form for annual leave
Block B. Other types of recreation
These include annual additional paid leave (including educational), days off, as well as.
A sample of filling out an order form for leave without pay (at your own expense)
Sometimes it is also called an order for administrative leave without pay.
Block B. Total number of calendar days
The law does not prohibit combining paid and unpaid absences, paid rest days can smoothly turn into unpaid ones, especially since the T-6 form allows this idea to be expressed on paper.
Sample of filling in the form of an order for administrative leave
Vacation order sample 2019
Expiry date for leave orders
According to paragraph 19 of the List of typical managerial archival documents ..., approved, the storage period for such documents is 5 years.
But all types of orders related to the rest of employees with, to care for a child, without saving maintenance (wages), according to the same paragraph of the List, are stored for 75 years. Thus, the order for administrative leave, a sample of which is posted above, has been archived for at least 75 years.
Temporary performance of duties
When an employee rests, his functional (sometimes job) duties are distributed among other working colleagues. At the same time, in accordance with the norms of labor legislation, with the written consent of the employee, along with his main job (defined by the employment contract), he may be entrusted with the execution.
Sample of filling out the form of an order to replace an employee
Important and mandatory in this matter is the condition of compliance with the formal side of the temporary combination procedure. The employer needs to check:
- handwritten writing by the employee of an application for temporary performance of duties;
- familiarization of the employee with the job description of the employee whose duties he will temporarily perform (mandatory against signature);
- familiarization of the employee with
It is advisable for the employer to prepare and sign an additional agreement with the employee on the temporary performance of duties for a temporarily absent colleague.
An order to grant leave to an employee is an administrative act of local significance, which indicates the dates and duration of the employee's rest, as well as the conditions for replacing it with a period of absence, if this is provided for by the work process.
The right to rest is written not only in Constitution of the Russian Federation, but also in Labor Code. Each employed citizen has the legal right to rest for at least 28 days a year at the expense of his employer. Such a vacation is called annual paid leave, and for it to come, both the employee and the employer must draw up several important documents. One of them is the leave order. Let's take a closer look at how to issue this document.
A vacation order (we will consider a sample below) is one of the most frequently used documents in the work of a personnel specialist. After all, the legitimate rest of employees is allowed to be divided into parts, as a result of which one employee can rest several times a year. And every time you need to draw up a new local act. Therefore, the ability to correctly draw up this document and knowledge of all the nuances and "pitfalls" in the design of annual leave greatly facilitates the work of personnel officers. In fact, there is no difficulty in drawing up this local act.
Forms of an order for the provision of annual basic paid leave
The director also wants to rest
What if the director of the company decided to take a break? It also needs to be done in accordance with the law. The head of the organization is also its employee. At the same time, by virtue of Federal Law No. 14-FZ of February 8, 1998 and Federal Law No. 208-FZ of December 26, 1995, it has the status of a sole executive body. But he still has no right to send himself to rest if he is not included in the schedule. The charter of the organization should indicate who can make such a decision: only the collegial body (board, directorate, etc.), if any, the meeting of participants (shareholders) of the company or the head himself. The decision of the collegial body or meeting of participants is documented in a protocol in which, in addition to all the conditions for the director's rest, the question of who will perform his duties during his absence is also decided.
An order is issued on the basis of such a protocol. It can also be drawn up in any form: both unified and arbitrary.
If the unified form T-6 is chosen, then by default only the manager himself can sign it. Therefore, in order for an authorized member of the company to put his signature, it must be amended in advance.
The fact of such changes is fixed by a separate order of any form. It happens that the director has, according to the charter, the authority to send himself on vacation on his own. Then he can sign the order himself, and carry out all the formalities in accordance with general rules. Labor Code of the Russian Federation.
Sample order for annual paid leave of the director
Mandatory rest for past years
It happens that an employee has not rested for several years, and this year he decided to take advantage of rest days for past periods. In this case, this must be reflected in the local act No. T-6 or No. T-6a. True, the usual form does not provide for the listing of several periods, so it needs to be finalized. Changes must be formalized by the relevant organizational and administrative document, as provided for by the Procedure for the Application of Unified Forms of Primary Accounting Documentation. In this case, a self-developed form is preferable, since it does not require additional procedures.
Shelf life
After the design is completed, the document must be filed in a folder and sent for storage. Clause 19 of the List of typical managerial archival documents, approved by Order of the Ministry of Culture of the Russian Federation of August 28, 2010 No. 558, the shelf life of such local acts is 5 years. However, if employees who have gone on vacation are engaged in heavy, harmful or dangerous work or the document concerns the provision of days without pay (wages), then, in accordance with paragraph 19 of the List, such a local act will have to be stored for 75 years.