Often citizens are interested in where to get a work book? This can be done at the first employment. The employer is obliged to issue this document to the employee in his actual absence. As a rule, he turns to the employer with a statement.
Sample Application
The application indicates the reason for the absence of the document (did not work before).
Not everyone knows at what age you can start a work book. It is issued from the moment when a citizen begins to officially work. As a rule, people who have reached the age of 16 are hired. But, according to article 63 of the Labor Code of the Russian Federation, children under this age can get a job. True, for this you need to obtain permission from the parents of the teenager and guardianship authorities.
Second work book
The question of how to start a second work book arises before a citizen when he:
- decided to hide unpleasant facts from his professional activity from the employer;
- trying to change profession;
- lost the first form and does not want to waste time looking for it;
- trying to get two jobs at the same time.
The only legal way to get a second form is to write a statement to the employer about the loss of the first copy.
If the lost document is subsequently found, it will have to be accepted and maintained. The second instance will need to be destroyed.
If the words about the loss turn out to be a lie, the employer has the right to dismiss such an employee for providing knowingly false information and concealing documents. Therefore, before you think: "Can I get a second work book?", You need to find out about the responsibility for the decision.
Responsibility
What happens if you start a second work book? Here are some options.
A citizen who has provided knowingly false information when applying for a job may be dismissed on the basis of paragraph 11 of Article 81 of the Labor Code of the Russian Federation.
Since tax deductions are made at one place of work, it is worth knowing that if a person works somewhere else, the second employer will have the right to recover the amount of the tax deduction from such an employee in court.
When applying for a pension, the PFR will not accept a second document on a person's length of service.
Compensation payments that he received on sick leave can be forcibly collected from a citizen, because temporary disability benefits can only be received at one place of work. Attempts to receive benefits in two places at once can be regarded as illicit enrichment.
A person may be held criminally liable in accordance with Articles 159 and 327 of the Criminal Code of the Russian Federation. Of course, it is difficult to call the second form fictitious if, according to all the rules, entries were made in it by personnel department employees. But the fact that it is the second document acting as the first is illegal.
A person starting a work biography, and an employee of the personnel department who draws up his employment, needs accurate information on how to draw up a work book for the first time. We will analyze the procedure for acquiring and filling out this document, as well as the procedure for storing work books, the algorithm of actions in case of loss or handing over to an employee.
The procedure for issuing a work book
The work book is a document reflecting the work biography of a citizen. When a person applies for an old-age pension, it is the work book that serves as official confirmation of his work experience.
Important: when drawing up this document, any errors in writing the employee's passport data should be excluded. An employee of the personnel service of a company or an individual entrepreneur must fill out a work book in the presence of a hired citizen, after which he is obliged to let him check the correctness of the specified data. If a mistake is made (at least one letter is incorrectly written in the full name, the number in the date of birth, etc.), the employee should insist on filling out the form again.
Please note: a citizen is not entitled to fill out his work book on his own, this is the responsibility of a personnel officer or other representative of the employer. The law does not oblige a new employee to write an application for a work book for the first time, but its sample will come in handy if such a document is provided for by the rules of the employing organization.
If an employee, for whom a work book has been entered at the first place of work, gets a job in another company, the second book is not issued. At the second place of work, a citizen works part-time. Whether to enter information about this labor period in the work book, the law leaves to the discretion of the employee himself. The entry for admission to the second place of work is made by the personnel officer at the main place, for this you need to present him with a supporting document (certificate, or a copy of the order, or a copy of the employment contract).
Purchase of a work book
Some information
The employer is obliged to have the required number of work book forms and inserts in it in accordance with the law. And he has no right to demand from the employee that he independently buy a work book. When issuing a work book to an employee, the employer has the right to charge him a fee, the amount of which is determined by the amount of expenses for its acquisition.
When figuring out how to start a work book for the first time, it is important not to make a mistake, who should purchase the document form - the employee himself in the bookstore (in the market, in the kiosk) or the employer.
It is not recommended to buy a work book form on your own, since there is a risk of buying a copy that does not meet current standards or is made by an enterprise that does not have the right to produce such forms.
Important: the employer is obliged to purchase work books for staff, and he does not have the right to require the hired employee to buy the form on his own.
The employer must also:
- maintain a special book of accounting for the issuance, storage and income-expense of work books, where documents of new employees are registered;
- store work books of employees, being responsible for their safety;
- issue a work book to the employee upon his dismissal, making an appropriate entry in the above book.
Please note: after registering a work book for the first time, the law allows the employer to deduct its cost from the salary of an employee who has a work book. But only on the basis of a special order, with which it is necessary to familiarize this employee with a signature. This amount cannot be deducted from a person's salary without his consent.
How to fill out a work book
A blank work book form is filled out on the basis of three documents:
- new employee's passport or a photocopy;
- document on education;
- job order.
The work book is issued to the person hired no later than seven days from the date of signing the relevant order. In the same period, entries are made in this document on admission / transfer to a position, awarding, advanced training.
Information about the dismissal is entered into the labor on the same day, and the document is immediately issued to the person with whom the employment relationship has been terminated.
For the first time, the presented sample will help to carry out the correct design of the work book.
On the main spread are indicated:
- Full name - exactly the same as in the passport;
- Date of Birth;
- education, profession, specialty - as indicated in the provided document on education.
Immediately after filling in these data, the personnel officer provides the work book to the employee for:
- verification of entered data;
- setting a personal signature.
If the form is corrupted, the personnel officer is obliged to draw up an appropriate act, and then write out the work book again.
Corrections in the work book relate to changing the full name of the employee (if the person got married and took the name of the spouse, etc.) or information about education.
Correction order:
- carefully cross out the inscription with one line so that it is readable;
- write down new information above;
- next to enter the name, number and date of the document that served as the basis for the correction (marriage certificate, diploma of education, other document);
- certify the record with the signature of the person who made the correction and the seal of the company.
After filling out the first turn of the work book, the personnel officer turns the page and makes a record of employment, indicating in the columns under the corresponding numbers:
- sequence number of the record;
- date of admission;
- “Employed for the position …” indicating the name of the structural unit of the company, if it is mentioned in the employment contract with the employee;
- name, number and date of the decision (order, instruction) on employment.
Please note: an employee who has submitted an application in writing or orally for the issuance of a work book for the first time has the right to require a personnel officer to make a record of his studies at the stationary department of the university, service in the Armed Forces or another period included in the length of service, after which the citizen is hired for work.
If an employee has presented a document confirming military service after an entry has been made in the employment record book, it is allowed to enter data on the service after this entry.
Storage of the document and issue to the employee
Interesting information
In accordance with the rules, an employee can be admitted to enterprises from the moment they reach the age of majority, that is, from the age of 18; in some cases, it is permissible to accept minors from the age of 14 with written permission from parents and guardianship authorities. At the same time, a work book must be issued when an employee is hired, regardless of whether he is an adult or not.
The work book stored in the organization is not subject to handover to the employee during the period when they are in an employment relationship with the employer.
If a working person needed this document to provide it to one or another authority, the citizen must apply to the employer with an application for issuing a copy of the work book or an extract from it.
The employer is obliged to satisfy this application, and the authorities are not entitled to demand the original document from the person whose work book is stored at the main place of work.
Lost work book
The loss of a work book due to the fault of the company in which the document was stored obliges the employer to restore the lost document:
- write out a duplicate labor to the employee;
- restore all data on the worker's experience and other records in the document by submitting requests to the necessary services and paying the corresponding costs.
If the work book is lost by the employee, a duplicate of the document is also issued by the employer (at the request of the citizen), but data recovery becomes the concern of the person who made the loss.
Ask questions in the comments to the article and get an expert answer
The easiest way to get a work book is to issue this document with the employer. Most large organizations start it for an employee who is employed for the first time. The organization itself purchases forms of work books, the employee of the personnel department enters in them the last names, first names and patronymics of new employees, their level of education and profession. The owner of the book confirms this information with his personal signature. After that, the book is kept at the enterprise until the employee is fired or leaves. In some cases, the employee is charged for the form of the book. This, but it is necessary that the transfer of money be documented, in the form of an entry in a special registration book. The cost of the form is usually low, since organizations have the opportunity to buy them in bulk. If the company has work books, purchase the form yourself. They are in stationery stores and even in street newsstands. Please make sure that the form of the work book is correct. The first page should contain information about the employee, then information about the place of work, then about awards. With the purchased work book form, come to the personnel department of your organization. The specialist will fill out a book, enter a record of your employment in it, and you will be considered an officially working person. It can also be noted that you can draw up a work book not only at employment, but also during work, if this has not been done before. For example, if you started working under an employment contract, the employer may subsequently agree to make an entry in the work book. In this case, the document is processed according to the scheme described above. The only difference may be in the indication of the date of employment. It may coincide with actual employment or with the moment the book was issued.
The work book in Russia is the main document of every officially working person. And although, according to the statement of the President of the Russian Federation Dmitry Medvedev and representatives of the Ministry of Health and Social Development, work books can be canceled from 2012, for the time being, when applying for a job, the personnel department or the accounting department are required to open a work book for a new employee.
Instruction
Give the new employee the necessary documents to open a labor office. This is a passport (or a document replacing it), a military ID (if any), a certificate of higher, secondary special or secondary education. If a person has an incomplete higher education, or is in the process of studying, he must provide a student card or a certificate from the dean's office about his educational status.
Enter all the basic information about the employee on the title page of the work book. Be sure to write off passport data from the document so as not to make a mistake in the correct spelling of the last name, first name, patronymic or date of birth. Do not make any abbreviations, such as "Andrey Alexander. Ivanov" or "September 6, 1977) Date of birth only in Arabic numerals in the format 06 09 1977, as well as the date of filling out the work book.
Fill in the "Education" column, even if you only have a school certificate or student ID. In the event that a new employee does not yet have a documented profession, write in the appropriate column the specialty for which the employee is accepted into your organization. If a person has a certificate of passing any advanced training courses, retraining, and so on, you should indicate the specialty that is indicated in the course completion document.
Give the employee a completed work book so that he checks the correctness of all the data on the title page. If he finds an error, it is impossible to correct it in this work book: the document should be canceled and a new one should be created. If all the data is correct, the employee must put his official signature (the same as in the passport) at the bottom of the title page. If the signature is illegible, you can write a transcript (surname) next to it in brackets.
Sign the title page of the work book if you are a responsible person in the organization, or give the book for signature to such a person. Then put the seal of the company at the bottom of the title page next to the signature. On the first page after the title page, make a note that, according to the order of such and such date, the employee was hired for such and such a position in such and such an organization. An employee and the head of the enterprise must sign next to this entry. From this moment, the labor is considered open.
Sources:
- "Employment history"
Enterprises, organizations, as well as individual entrepreneurs are required to draw up work books for employees in accordance with labor legislation. In accordance with the rules for maintaining work books, the employer enters into it information about the work of an employee who has worked for him for more than five days.
You will need
- employee's documents, a blank form of the work book, a pen, documents on admission / dismissal from the position, the labor code, the seal of the organization, documents of the enterprise.
Instruction
Make sure that the employee has not yet started a work book. If the employee did not present it to you, and you wanted to issue it in accordance with all the rules, draw up an act stating that he refused to present it. This document is signed by witnesses with a transcript and an indication of their positions.
Take a blank form of the work book and write down the full name, first name, patronymic of the employee, date (day, month, year) and place of birth (region, city) on the title page. In accordance with the document on education, write its status (higher, secondary, secondary vocational, secondary special), as well as the specialty, profession received by the employee during his studies at the institute, etc. The person responsible for maintaining work books writes the title of the position, surname, initials, signs and the actual date of filling out the form. Familiarize the employee against signature with the completed title page of his work book.
In the first column, put the serial number of the record in Arabic numerals. In this case, it corresponds to the number one. In the second - indicate the date of employment of a specialist (day, month, year).
In the information about the work, enter the name of the position, structural unit where you hired the employee. Indicate the name of your enterprise in accordance with the constituent documents or the surname, name, patronymic of an individual in accordance with an identity document if you are an individual entrepreneur.
In the grounds for making the entry, write the number and date of publication of the administrative document signed by the head of the organization and certified by the seal of the company.
When dismissing an employee from a position, indicate the date of dismissal corresponding to the date of issuance of the dismissal order, in the information about work, enter a link to the article of the labor code, in the grounds - the date and number of the order to dismiss the employee.
The record of dismissal is certified by the seal of the enterprise, the signature of the responsible person indicating his position, surname and initials. Familiarize the employee with it against signature.
Related videos
Sources:
- How to fill out a work book
A work book is a personal personal document of an employee that reflects his entire work path throughout his life. Today, work books are losing their significance, gradually being replaced by labor contracts. However, even today for many people they are the main evidence of their professional and career achievements, so the loss of a work book is a big problem.
Instruction
Making a new work book today is not difficult. To do this, simply buy a blank booklet in any stationery and take it to the personnel department of the organization in which you work or in which you plan to apply for a job. But in this case, you seem to lose all your previous labor achievements: experience, seniority, professional qualifications, etc. Therefore, although modern leaders are much more loyal to the presence or absence of work books than in the Soviet years, it is better to restore the lost book. This may be important not only to confirm your work experience and length of service, but also when calculating a pension.
If your work book is recent, you can try to restore it using your previous job. To do this, in accordance with Decree of the Government of the Russian Federation No. 225 of April 16, 2003, submit a written application to the employer at the last place of work. At the same time, make sure that your application is officially registered and on the copy that remains with you, the secretary who accepted the application put down the date it was received. This is a very important point.
Within up to 15 working days, the organization should issue you a duplicate of the work book, entering all the information in it. If you previously worked in other places, the last employing organization must send a request to obtain data from your previous places of work. They can get information about your previous jobs from the questionnaire that you filled out when you entered your last job.
In the event that you have not worked officially for a long time or your last organization for some reason cannot restore your work book, you will have to take care of its restoration yourself. To do this, contact those organizations and institutions where you worked before and get certificates of your work activity from them.
Please note that all certificates must be issued on the letterhead of the organization, have a stamp and be signed by the head of the organization. They must contain the exact title of your position, information about the date you were hired, the date you left, and the article under which you left. Submit the received certificates to the personnel department of the organization where you currently work, and on their basis your work book will be restored to you.
Related videos
Sources:
- Decree of the Government of the Russian Federation of April 16, 2003 N 225 "On work books" (as amended)
- make a workbook
For newly hired employees, employers, including individual entrepreneurs, are required to draw up work books in accordance with the rules for maintaining work books. If the employee previously had a work book, but for some reason he did not submit it, then at the request of the specialist it is allowed to draw up a new work book, but it is not necessary to make entries about previous places of work.
You will need
- - a blank form of the work book;
- - an identity document;
- - education document;
- - pen;
- - enterprise documents;
- - seal;
- - hiring/dismissal order;
- - book of accounting of work books.
Instruction
Get a blank work book. On its title page, enter the last name, first name, patronymic of the employee in accordance with the identity document. Enter the date and place of his birth. Write the education status (higher, secondary, secondary vocational, secondary specialized, higher professional) of this employee in accordance with the education document (diploma, certificate). Indicate the name of the profession, specialty received during training at an educational institution. Enter the actual date of completion of the work book. Put the signature of the person responsible for accounting and maintaining work books. Ask the employee to sign in the appropriate field.
Enter the serial number of the entry. In this case, it corresponds to one. Enter the date on which this employee was hired. In the information about work, enter the full and abbreviated name of the enterprise in accordance with the constituent documents or the surname, name, patronymic of an individual in accordance with an identity document, if the organizational and legal form of the organization is an individual entrepreneur. Indicate the fact of employment. Enter the name of the position for which the specialist was hired, in accordance with the staffing table, the name of the structural unit. The basis of the employment record is the order. Enter its number and date of publication.
In case of dismissal of an employee from this organization, in the information about work, enter the fact of dismissal, referring to the Labor Code of the Russian Federation (depends on the conditions of dismissal: one's own desire, agreement of the parties, and so on). In the grounds, indicate the number and date of issuance of the dismissal order. Upon dismissal, the record must be certified with the seal of the enterprise and the signature of the person responsible for maintaining and accounting for work books. The employee should be familiarized with the record against signature.
Register a new work book in the work book record book. Enter its series, number, date of issue and date of issue. Indicate the name of the employee and give him a work book upon dismissal against signature.
Sources:
- How to fill out a work book
A work book is an important document for both the employee and the employer. Its main task is to record the work experience of the employee. The absence of a book or an error in it may be the basis for denial of a pension to an employee by state bodies. You can get a work book in different ways under different circumstances.
You will need
- passport or marriage certificate, piece of paper, pen, place of work, stationery store
Instruction
When applying for a job. Sign an employment contract with the employer. If before that you were not officially employed and are hired for the first time, then the employer must issue you a work book no later than five days. You can also buy a work book form yourself at an office supply store. Take it to your employer to complete.
Upon dismissal. On the day of termination of the employment contract (on the last day of work), go to your employer or the personnel department to process the dismissal. At the end of the procedure, take the work book from him. In the event that you are unable to appear for it, you will receive a notification (by phone or mail) from the employer about the possibility of sending you a work book by mail. Reply with consent and receive a letter with your work book.
If the work book is lost. Write a missing person report to your employer. Not later than 15 days, you should be called to the personnel department or to the employer and handed over to you a completed duplicate of your work book.
If you need a copy of the work book. Write an application for a copy of the work book to your employer or to the personnel department. Within 3 days, a duly certified copy will be ready. Pick it up on a call or on your own initiative.
If you were refused a work book. Send your employer a request to issue you a work book. In case of refusal or non-issuance by the end of the period specified by law (the last day of work), contact the labor inspectorate or the prosecutor's office. If these actions did not bring results, draw up a statement of claim in court demanding the termination of the employment contract with the employer and the issuance of a work book to you.
If the worker has died. As a relative, you must report to the employer of the deceased. Present documents confirming your relationship with the deceased (passport, marriage certificate, etc.). Ask for an employee's work book, and then sign for its receipt.
A work book is an official document that records all the facts about an employee’s work activity: hiring, dismissal, transfers, periods of “unemployed” status, etc.
Work can start at any age and a work book can be obtained early enough. But many inexperienced workers, employers and personnel departments have no idea how to fill out a work book when it is issued for the first time.
Lack of experience and a certain uncertainty contributes to the fact that when filling out a work book, people make many mistakes, which is why they have to breed dirt in the work book or simply get rid of it.
In this article, we will teach you correctly contribute all entries in the labor of a newly hired employee for a labor function in an organization, especially if this is his first work experience. We will also talk about all sorts of nuances in filling out, conveniently arranging the information you are interested in point by point.
Enjoy reading and remember that any entry made by your hand in the work book leads to the onset of certain consequences, but what kind: favorable or not - you must decide for yourself.
How old can you start?
As we know, in our country the age of absolute majority comes from eighteen years old. Of course, today many employees of the government apparatus are trying to reduce this figure to twenty-one years, but the figure of eighteen years is prescribed in the civil code of our country.
Also, a minor child always has the opportunity to undergo the procedure. emancipation.
To do this, you need to get a job employment contract or engage in business activities.
Parents or the guardianship and guardianship authority must submit a petition for granting emancipation to a minor in court, and the court, based on the results of consideration of the submitted documents, must decide whether to reject this petition or not.
Thus, if a child has passed the emancipation procedure, then he will be able to work officially under an employment contract from the age of sixteen.
This means that a work book in his name can be opened from this age. Of course, such cases are a very small percentage in Russia, but nevertheless, they occur and occur everywhere, which is why they also need to be considered seriously.
How and where can I get (get)?
If you went to get a job first you do not need to puzzle over where to get a work book if you have not worked. You can independently use several ways to get a job, which are provided by the state and other regulatory legal acts. We will discuss each of them in more detail in the following paragraphs.
Purchase
The work book can buy yourself. As a rule, statutory samples of labor books are sold in bookstores. You yourself acquire this document and independently refer it to the employer.
This is where your actions end and the employer is already starting to filling important document. But according to the law, the burden of buying a work book does not lie on you at all. Who and how should provide you with a labor document, we will tell in the next paragraph.
Who should buy?
Acquire a work book the organization itself or an individual entrepreneur (employer). As a rule, organizations have a power of attorney by which they purchase labor in several copies and draw up labor for newly arrived employees.
Thus, the employer cannot oblige you to buy labor - this is your purely personal desire. But the employer can deduct the cost of the book from your earnings.
How is the cost of the work book deducted from the salary?
Wage citizen is a monthly incentive for work. Unfortunately, many citizens are not notified by the employer that the costs of purchasing (paying for) a work book can be deducted from this amount.
According to the Labor Code, this must be done only with the consent of the employee. Of course, the money withheld on the purchase is not commensurate with the amount of wages, but still, it is better to know where the money you honestly earned goes.
Order on the collection of payment for the work book
If the employer notifies the employee that he is going to recover labor costs from his salary, this does not mean that he is doing everything according to the law.
Unfortunately, not all employers are aware that such an action as collecting money for a work book must be confirmed by an order under the appropriate number and date.
The order must be presented to the employee for familiarization, and only after that the funds can be debited in favor of the employer.
Who takes out?
The order is issued as a general rule by the employer or his deputy. Also, the staff of the personnel department has the authority to issue an order.
Only these people have the right to put a seal on the order and declare it the current local regulatory legal act for the organization.
Where do they arrange?
A work book for the very first time can be issued to you in the personnel department of the organization. Unfortunately, very often employees do not know this and fill out the labor they just bought.
This should not be done in any case, so immediately go to either the employer or the personnel department employee for the correct registration.
How long does it take for an employer to file a workbook?
The employer must start a work book for a newly hired employee within a week after both parties have signed an employment contract. The labor book is provided to the employee to verify the entered data, as well as to put his signature.
After that, the book remains in storage with the employer or with the employee of the personnel department until the employee finishes his labor activity at the place of work.
What documents are needed to receive?
In order to get a work book for the first time, you need to conclude an employment contract with an organization. You must also provide your passport and make photocopies of it.
Do not forget that upon the fact of your employment, an appropriate type of order must be issued. Only the presence of all of the above documents at once gives the employee of the personnel department (employer) the right to start a work book for an employee.
Application for an institution
Many people believe that in order for an employee to be issued a work book for the first time, that is, they are brought into the organization, he needs to draw up an application. But this is far from true.
In fact, it is not necessary to draw up an application, but if the charter of the organization provides for this requirement without fail, you will have to obey this circumstance.
Sample application for the issuance (execution) of a work book form when applying for a job for the first time. 
filling
Filling out a work book for the first time is a very important and reverent process, here it is necessary to follow all the rules. Try to treat it as carefully as possible, because there is a high probability that the first time you will not be able to write the entry correctly.
How to issue a work book for an employee for the first time? This article is intended only for people who draw up a work book when applying for a job for the first time)
When hiring an employee for the first time, pay attention to main reversal labor. It contains information about the employee. It must be filled out based on passport data, as well as on the provided diploma of graduation from a higher educational institution or a secondary or secondary vocational one.
We write the last name, first name and patronymic of the employee correctly.
A sample of filling out a work book for the first time (title page) 
The next item, based on the passport, indicate the year of his birth. Next, you must specify information about education and specialty. After that, the employee must sign the document.
Only after that you turn over the page of the labor and find yourself on the spread where you need to leave information about the position of the employee.
Here you put the first serial number, the date of filling and indicate the name of the organization, as well as the position for which the employee was officially accepted. Do not forget to indicate the number and date of the order, which indicates the acceptance of the employee for the position.
Do not forget about setting the seal and signature of the employer under the first entry made.
For verification, let the employee review the records. Perhaps, with a fresh eye, he will find errors that can be eliminated without changing the work book.
Employment book for a minor
If a citizen has passed the emancipation procedure, but is still a minor, then the work book for him is also issued, however, in this design there are small nuances.
You also fill in information about the name, surname and patronymic of the employee on the main spread, put the date of his birth. But in no case do not fill out the lines about education and specialty.
It is quite possible that after some time, an emancipated minor will decide to change the field of activity or even graduate from several higher educational institutions at once, and in the labor, in the line about education, there will be a record of secondary education.
Conclusion
Filling out a work book when applying for a job for the first time should be the most neat. After all, the work path of an employee begins with this document, which will certainly not be smooth, but you should lay a good start with your competent and qualified record.
Be careful and legally savvy, and then from the very first time the document you filled out will be considered exemplary.
When a new employee comes to the organization, and this is his first place of work, or the work book of the employee has become unusable, it is necessary to issue a new work book or a duplicate. For sample applications for registration of a work book, check out our new article.
From this material you will learn:
- whether it is necessary to write an application for registration of a work book;
- where to find samples of applications for registration of a work book or a duplicate of a work book;
- when applying for a duplicate work book.
Sample application (registration of a work book for the first time, issuance of a duplicate)
There is no unified application form for a new work book, so the execution of the document can be arbitrary. The main thing is to indicate all the necessary details (full name and position of the head of the organization in whose name the application is written, date of compilation, full name and personal signature of the applicant), and also explain the reason for the absence of labor. As a rule, the following wording is sufficient: “I ask you to give me a new work book to replace the lost one” or “I ask you to issue me a work book in connection with the fact that I am going to work for the first time under an employment contract.”
If we are talking about issuing a duplicate work book, it is necessary to attach to it all the documents at the disposal of the employee confirming his work experience. They may be held on hand or issued by previous employers, but in any case they must be properly certified. It is prohibited to use a pre-made photocopy of a lost or damaged labor as a document confirming the length of service, even if it is notarized. Sample applications for issuing a work book to replace the lost one can be found in our database of personnel documents: unlike the application that is written when receiving a work book for the first time, it contains the wording “I am attaching documents confirming the work experience”.
Application for a new work book
Some employers are sure that in 2016 an application for a new work book at the first employment, you do not need to write: they say, and so it is clear that the employee does not have a labor. But how does the personnel officer receive information that an employee is being hired for the first time? It is most correct to demand from the applicant documentary evidence of this fact, drawn up in the form of an application. It will not be difficult to write it, but the employer will have a written justification for the decision to issue the necessary document to the new employee.
If an employee wants to receive a new labor instead of a lost or damaged one, fills out a sample application for a work book and submits a corresponding application to the personnel department, the employer does not have the right to refuse him. To verify the integrity of the employee, you can ask him to provide recommendations from previous places of employment. Since the provision of such recommendations is the right, and not the obligation of the employee, the refusal to hire due to the lack of recommendations will be considered illegal.
Application for a duplicate work book
An application for a duplicate work book is usually submitted at the last place of employment, after which the former employer, on the basis of the documents at his disposal and submitted by the employee, writes out a duplicate copy with all confirmed records. If in the previous copy of the work book there were records of transfer or dismissal, subsequently recognized as invalid, they are not included in the duplicate.
If the previous employer for some reason is not able to issue a duplicate (for example, the organization in which the employee worked is liquidated), the new employer can take care of the document. In order to obtain the missing information, without which the information on the employee's length of service reflected in the new work book will be incomplete, a request is sent to the state archive at the place of registration of previous employers, the Pension Fund or the court.
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